Committed Exhibitor Details
June 16–18, 2027 | Seaport Hotel, Boston, MA
Thank you for exhibiting at the 2027 Female Athlete Conference. This page covers timelines, room layouts, shipping forms, logistics, and booth policies.
Direct all exhibitor questions to exhibitors@femaleathleteconference.com
Exhibitor Key Dates and Times
Set Up
June 15, 2027
6:00–7:30 pm EDT
or
June 16, 2027
6:00–7:00 am EDT
Exhibitor Breaks
June 16, 17, and 18, 2027
Morning Break: 9:50–10:35 am EDT
Exhibitor & Lunch Break: 12:05–1:30 pm EDT
Afternoon Break: 3:05–3:50 pm EDT
Break Down
June 18, 2027
3:50 pm EDT
Exhibitor Table Logistics and Guidelines
Each exhibitor will receive
- One 6-foot table
- One champagne-colored tablecloth
- Two chairs
Display and shipping
Exhibitors may place their own branded tablecloth over the provided tablecloth. Self-standing banners and signs may be placed behind the table with no height restrictions but may not be hung on walls or placed beside the table.
Materials may be shipped to the hotel but cannot arrive before June 10, 2027. Use the shipping forms below and email exhibitors@femaleathleteconference.com to request your booth number.
Exhibitor Table Floor Maps
Mezzanine Level
Registration takes place on the Mezzanine Level of the Seaport Hotel. It is outside of the space where breakout sessions occur and down the hall from Flagship A & B.
Plaza Ballroom Foyer
Located outside of the main hall (Plaza Ballroom). Elite, Professional, Collegiate, and Tactical Exhibitors have tables here.
Flagship A & B
Located on the Mezzanine Level down the hall from registration. Recreational Exhibitors have tables here.
Hotel Layout
Scroll through the document below to learn more about the layout of the Seaport Hotel.
Committed Exhibitor Deadlines
- Within 1 month of signingPayment must be received. A Stripe payment link will be sent to you, and exhibitors are responsible for all processing fees.
- Within 1 month of signingExhibitor logos must be received.
- Within 1 month of signingTo sell a product or service at your table, contact the Exhibitor Chair for approval.
- March 1, 2027Written email notice of cancellation must be received to be eligible for a refund.
- May 5, 2027Last day to tell the conference if you will not staff your table during exhibitor and lunch breaks, or on one or more days of the conference (6 weeks before the event).
- May 15, 2027Welcome bag item received (Elite and Professional exhibitors only; the item must be approved by the Exhibitor Chair).
- June 10, 2027Earliest date shipped materials and food or beverage samples may arrive at the Seaport Hotel.
- June 15, 2027Set up, 6:00–7:30 pm EDT (or June 16, 6:00–7:00 am EDT).
- June 18, 2027Break down begins at 3:50 pm EDT.
Cancellations & Refunds
Written email notification of a cancellation must be received by the Conference planning committee (exhibitors@femaleathleteconference.com) by March 1, 2027 to be eligible for a refund. For a cancellation for which timely written notice is received on or before March 1, 2027, the Organization will refund the exhibit fee less an administrative fee equal to 50% of the fee to exhibit. No refund will be issued for any cancellation for which written notice is received after March 1, 2027.
Upon reasonable notice to Exhibitor and consistent with the Force Majeure provision below, the Organization reserves the right to cancel or reschedule exhibitor-related events if it becomes necessary for causes beyond the control of the Organization or is advisable in the best interest of the Organization.